How we handle your information.

01 Introduction & scope

Applied AI Solutions LLC ("Applied AI Solutions", "we", "us", or "our") is an AI software and advisory studio based in Tampa, Florida, USA. This Privacy Policy explains what personal information we collect through our website at appliedaisolutions.org (the "Site"), how we use and protect it, and the choices and rights you have.

This policy covers the Site only. It does not cover any separate professional engagement we may enter into with a client, which is governed by its own written agreement. By using the Site or contacting us through it, you acknowledge that you have read and understood this policy.

For the purposes of data-protection law, Applied AI Solutions LLC is the data controller for the personal information described here. If you have any questions, you can reach us at any time at pwz1@appliedaisolutions.org.

02 Information we collect

We deliberately collect as little personal information as possible. There are two ways information reaches us through the Site.

Information you give us voluntarily

The only personal information we actively collect is what you choose to submit through our contact form. That includes:

• Your name — so we know who we're replying to.
• Your email address — so we can respond to your enquiry.
• Your company or project name — optional, for context.
• A topic selection — the kind of work your message is about.
• Your message — whatever you tell us about what you're trying to build or figure out.

You may also email us directly at pwz1@appliedaisolutions.org, in which case we receive whatever information you include in that email.

Information collected automatically

Like virtually every website, our Site and the infrastructure that delivers it generate standard technical logs when your browser requests a page. These may include:

• Your IP address;
• Your browser type and user-agent string;
• The pages requested and timestamps of those requests;
• Basic diagnostic and security data generated by our hosting and content-delivery provider.

We use this information only to operate, troubleshoot, and secure the Site — for example, to detect and block abusive traffic. We do not use it to build behavioural profiles of visitors.

What we do not collect: we do not run third-party advertising networks, third-party analytics suites, tracking pixels, or behavioural-profiling tools on the Site. We do not knowingly collect special categories of data (such as health, biometric, or financial information) through the Site.

03 How we use information

We use the information described above for a limited set of purposes:

• To respond to your enquiry — reading your message and replying by email.
• To discuss and, where relevant, deliver our services — continuing a conversation you started, and managing a resulting business relationship.
• To operate and maintain the Site — serving pages reliably and fixing problems.
• To keep the Site secure — detecting, preventing, and investigating abuse, fraud, and technical attacks.
• To meet legal obligations — where the law requires us to retain or disclose certain information.

We do not use your information for automated decision-making that produces legal or similarly significant effects, and we do not sell or rent it to anyone.

04 Legal bases for processing

If you are in the European Economic Area, the United Kingdom, or another region with similar laws, we rely on the following legal bases under the GDPR and UK GDPR to process your personal information:

• Consent — when you voluntarily submit the contact form or email us, you are choosing to share that information so we can reply.
• Legitimate interests — to respond to enquiries, run and secure the Site, and pursue a potential or existing business relationship, balanced against your rights and expectations.
• Performance of a contract — where we are taking steps at your request before, or in the course of, an agreement between us.
• Legal obligation — where we must process or retain information to comply with applicable law.

Where we rely on consent, you can withdraw it at any time by emailing us; doing so does not affect the lawfulness of processing carried out before withdrawal.

05 Cookies & tracking

The Site is intentionally minimal. It does not use marketing, advertising, or tracking cookies, and it does not embed third-party tracking pixels or cross-site analytics.

Our hosting and content-delivery provider may set a small number of strictly necessary cookies or use similar technologies for essential purposes — for example, security, load balancing, and basic abuse prevention. These are essential to delivering the Site safely and do not track you across other websites.

Because we do not use non-essential cookies, there is nothing for you to opt into or out of in that respect. You can still configure your browser to block or delete cookies generally; doing so will not break the core function of the Site.

06 How we share information

We do not sell, rent, or trade your personal information. We share it only with a small number of trusted service providers who help us operate the Site and our business, and only to the extent necessary for them to perform their function. These providers act as our processors and are bound to handle the data on our instructions.

• Cloudflare — hosting, content delivery, and security for the Site. Cloudflare processes server and CDN logs (such as IP addresses) to deliver and protect the Site.
• Google Workspace — our email provider. When you submit the contact form or email us, your message and contact details are processed and stored within Google Workspace so we can read and reply.

We may also disclose information where we are legally required to do so — for example, in response to a valid legal process — or where necessary to protect our rights, safety, property, or that of others. If our business is ever involved in a merger, acquisition, or sale of assets, information may be transferred as part of that transaction; we would take reasonable steps to ensure it remains protected and subject to this policy.

07 Data retention

We keep personal information only for as long as we actually need it:

• Contact-form and email correspondence — kept for as long as needed to handle your enquiry and any resulting business relationship, and afterwards only as long as we have a legitimate reason or legal obligation to retain it.
• Server and security logs — kept for a limited period for operational and security purposes, then routinely discarded or aggregated.

When information is no longer needed, we delete it or anonymise it. You can also ask us to delete your information at any time — see Your rights & choices — and we will do so unless we are legally required to keep it.

08 Data security

We take reasonable, industry-standard measures to protect the limited information we hold. The Site is served over encrypted connections (HTTPS/TLS), we rely on reputable infrastructure providers, we apply the principle of collecting as little data as possible, and we restrict access to the information we do hold.

No method of transmission or storage is ever completely secure, and we cannot guarantee absolute security. You can read more about our approach on our Security page, including how to report a vulnerability.

09 International transfers

We are based in the United States, and our service providers (including Cloudflare and Google Workspace) operate global infrastructure. If you contact us from outside the United States, your information will be transferred to and processed in the United States and potentially other countries where we or our providers operate.

Where required, we and our providers rely on appropriate safeguards — such as the European Commission's Standard Contractual Clauses or equivalent mechanisms — to protect personal information transferred across borders. By contacting us, you understand that your information may be processed in these locations.

10 Your rights & choices

Depending on where you live, you may have some or all of the following rights over your personal information. We honour reasonable access, correction, deletion, and opt-out requests regardless of where you are located, not just where the law strictly requires it.

• Access — ask what personal information we hold about you.
• Correction — ask us to correct information that is inaccurate or incomplete.
• Deletion — ask us to delete your information.
• Opt out of further contact — ask us to stop contacting you.
• Restriction and objection — ask us to limit or stop certain processing.
• Portability — where applicable, ask for a copy of information you provided in a portable format.

GDPR / UK GDPR

If you are in the EEA or UK, you have the rights above under the GDPR and UK GDPR, and you have the right to lodge a complaint with your local data-protection authority. We would, however, appreciate the chance to address your concern first.

CCPA / CPRA (California)

If you are a California resident, you have rights under the California Consumer Privacy Act, as amended by the CPRA, including the right to know what personal information we collect and how we use it, the right to request deletion, and the right to opt out of the "sale" or "sharing" of personal information. We do not sell or share personal information as those terms are defined under the CCPA/CPRA, and we do not discriminate against you for exercising your rights.

How to exercise your rights

To make any request, simply email us at pwz1@appliedaisolutions.org. We may need to verify your identity before acting on a request, and we will respond within the timeframe required by applicable law.

11 Children's privacy

The Site and our services are intended for businesses and professionals and are not directed to children under 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us at pwz1@appliedaisolutions.org and we will delete it promptly.

12 Third-party links

The Site may contain links to third-party websites or resources that we do not operate or control. This Privacy Policy applies only to our Site. We are not responsible for the privacy practices or content of third-party sites, and we encourage you to review the privacy policy of any site you visit through a link from ours.

13 Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will revise the "Last updated" date at the top of this page. If we make material changes, we will take reasonable steps to make them clear. Your continued use of the Site after an update means you accept the revised policy.

14 Contact us

If you have any questions, concerns, or requests about this Privacy Policy or your personal information, please contact us:

• Applied AI Solutions LLC
• Tampa, Florida, USA
• Email: pwz1@appliedaisolutions.org

You can also reach us through our contact form.